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2012′s 48 Hour Film Project

The recent 48 Hour Film Project: Tampa – St. Petersburg marked the second year that Elan Event Studio has been involved with the global competition. Monica (owner and lead planner of Elan) co-produced the local weekend-long competition with Bryan Coward of Lucky Lemon Films (formerly Tampa Wonderworks). Kyle helped again with public and media relations, and also Alexandria and Kat, the new interns, helped with office duties, spreading the word, and also with the kick-off, submission and screening events.

Just to catch you up, if you’ve never heard of the 48HFP before, it’s a worldwide competition where local groups compete to write, shoot and edit a short film in just 48-hours. If you think that’s an easy task , you’re probably not a filmmaker (or married to one).

The first meet and greet took place on June 5th at The Buzz on Harbour Island. A group of about 30 turned out to get a background on the project and to meet other groups and potential team mates. On July 10th, another meet and greet was held at the Tavern at Bayboro on the downtown USF St. Pete campus. Despite a decent turnout (especially with the weather being uncooperative), a final group of about 26 teams were signed up and registered to compete.

On the evening of July 20th, all the teams met at Bay Stage Lighting’s warehouse in Tampa. Each team leader received their own individual genre, and all teams (and films) had to include the same prop, character and line of dialogue (to ensure that all writing and filming couldn’t have occurred prior to the official start of the competition). The teams then had 48-hours to start and finish their film, with a deadline of Sunday evening back at Bay Stage.


After all of the films were dubbed to one reel, the audience screenings were held on July 24th and 25th at Muvico Ybor. The quality of locally-produced films ranged from pretty good to utterly amazing. Some were sad, some were happy, some were raunchy, and some were downright hilarious. Audiences were pleased with the creativity and local talent that was showcased, as were the judges and organizers of the event.

The final task was the awards ceremony, which counted audience votes as well as recommendations from the local judging panel. On Friday, August 17th, the acclaims were handed out, and following the ceremony, all guests were invited downstairs to GameTime to enjoy complimentary games, appetizers and beverages.

Tampa competed alongside cities like New York, Miami, Chicago, Los Angeles, Amsterdam, London, Rome, Hong Kong, and so on… The winner of Tampa will go on to compete against the winner of another city, and another, and then eventually has the chance to screen at Cannes Film Festival.

After all said and done, the winners were named and another year of the 48HFP Tampa – St. Petersburg had wrapped. Be sure to ‘like’ the Facebook page and stay up-to-date on the 2013 competition!


Event: The 48 Hour Film Project: Tampa – St. Petersburg
Event Producers: Elan Event Studio & Lucky Lemon Films
Public Relations: RAGE MEDIA/PR
Venues: The Buzz, the Tavern at Bayboro, Bay Stage Lighting, Muvico Ybor 20, GameTime Ybor
Photography: Marissa Moss Photography

RNC2012 – Montgomery Gentry at Stumps!

On Tuesday night of the RNC, we planned an event for our clients, the BGR Group and the RGA (Republican Governors Association). They envisioned a live music event housed in a show-style venue. With those desires in hand, we put together a country concert featuring power-duo Montgomery Gentry at Stumps Supper Club in Channelside.

Guests enjoyed a live performance by legends Eddie Montgomery and Troy Gentry, known for hits like ”If You Ever Stop Loving Me” and ”Lucky Man”, while chowing down on the new Doritos Locos Tacos from Taco Bell, another sponsor of the event. Stumps’ service was great and the crowd also enjoyed the top shelf open bar.


Client: BGA Group & Republican Governors Association
Event Planner: Elan Event Studio
Venue: Stumps Supper Club
Lighting: Bay Stage Lighting
Security: Sentry Event Services
Food: Taco Bell

May 13, 2013 - 1:07 pm Gasparilla Film Festival’s ‘Rockabilly Revival’ » Elan Event Studio - [...] at the opportunity. The last event held at Stumps before they closed (back in August 2012) was our RNC concert featuring the popular country duo, Montgomery Gentry. The venue still had its iconic bar and seating setup, however much of the kitchy decor had been [...]

RNC2012 – Suite 203

Another highlight of RNC week was the new pop-up venue, known simply as Suite 203 (well, some may also know it as the old Gallagher’s Steakhouse)…

We originally utilized the space back in March for a St. Patrick’s Day wedding party, however from what we know, we’ve been the only ones to host events there since Gallaghers’ closed in early 2011. With the Elan team being fully aware of the wonderful layout and views that the space offered, we were quick to jump and lease it for private events during the Republican National Convention.

Located in the northwest corner of the Channelside Bay Plaza, the plentiful windows all overlook downtown Tampa, the Tampa Bay Times Forum and nearby Harbour Island. A private elevator lets guests enter the second-level space comfortably and securely. A full (yet unstocked) bar buildout fit the style we were looking for – a lounge-like cocktail reception mixed with a restaurant’s ambiance.

Our pals over at Premier Beverage were interested in helping us with the space, and decided to sponsor the bar under the Grey Goose brand – one of their biggest sellers (and an Elan favorite). We also received help and bar staff from Timpano, who are infamous for their killer cocktails…

Miriam & Sheldon Adelson with Lt. Gov. Jennifer Carroll

We hosted a variety of events in the space, ranging from 15-person boardroom meetings, to a luncheon for 100, to a cocktail hour for 175. All types of RNC guests were in attendance, everything from volunteers and political aides to Congressmen.

An empty space isn’t a place most Congressmen want to be, so we had to spruce it up – a lot… Banquet and cocktail tables were brought in, providing seating for a total of 150. Premier Beverage provided us with display bottles to help decorate the unstocked bar, and conceptBAIT assisted with pipe and drape and other necessities. The final touches were from Bay Stage Lighting, who provided the A/V and the awesome LED-uplighting that helped dress up the bar.

We’re all ecstatic that Suite 203 turned out to be a success, and we have to thank all the clients and guests that we catered to. Who knew creating and running a pop-up lounge could be so much fun!?!


Clients: Various
Event Planner: Elan Event Studio
Venue: Suite 203 at Channelside Bay Plaza
Lighting & A/V: Bay Stage Lighting
Tables & Chairs: Signature Event Rentals
Decor: conceptBAIT
Bar setup: Premier Beverage
Bar staff: Timpano Italian Chophouse

RNC2012 – The YG Network’s Woman Up! Pavilion

The Elan team is finally recovered from last month’s RNC, however now’s the perfect time to catch you up on all the fun events we planned!

One of our largest events during RNC week was the YG Network Woman Up! Pavilion, a political action committee sponsored event focused on women’s political issues. We were contacted by the organizations policy director earlier in the year to plan and build a women’s pavilion that would offer RNC guests – both female and male – a place to recharge (both physically and technologically), observe some conversational panels, and also include a full cafe and bar.

We were fortunate enough to find an empty 14,000 sq/ft space in the Channelside Bay Plaza, located two blocks from the Tampa Bay Times Forum – the home base of the convention. More commonly known as the old Greater Tampa Chamber of Commerce office, the venue was perfect for the event that we envisioned along with the client’s desired elements. 

The main room was configured into a cafe and bar, and also a lounge featuring ample seating where guests could catch up on the news, review emails, and kick back in a safe, comfortable environment. Among the highlights, we have to mention Bay Stage Lighting’s new LED-walls, which converted a boring blank wall into two 10′x10′ televisions. Guests enjoyed the live broadcasts of CNN and Fox News complimentary from Bright House Networks, while seated on modern furniture supplied by CORT.

Along the perimeter of the mail room were individual rooms, which were configured into makeshift offices, lounges, staff areas and meeting spaces. All of the rooms were styled by Lynn and Frank from conceptBAIT, who also did an excellent job with the many floral arrangements. The space also featured a women’s suffrage museum dedicated to showing the trend of political strain, and a hair and make up salon staffed by our friend, Abby Griffith of AGriff Designs.

From the feedback received, the YG Network’s Woman Up! pavilion was a huge success. We have to thank our clients for the opportunity and trust to let us ‘do what we do best’. This was our first venture into political events, and look forward to booking more in the future!

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WFLA NBC 8 – “YG Network offers space for women at RNC”
Washington Post – “Young Guns to bring ‘women’s pavilion’ to Tampa GOP convention”
Tampa Bay Times – “Tampa’s Channelside so undead during ‘zombie’ invasion”

Client: The YG Network
Planner: Tampa Events 2012 (a division of Elan Event Studio and Will Milligan Events)
Venue: Channelside Bay Plaza
Photography: Marc Edwards Photographs
Decor & Florals: conceptBAIT
Lighting & A/V: Bay Stage Lighting
Furniture: CORT Event Furnishings
Women’s Museum Artist: Dawn Hunt
Cable TV & Internet: Bright House Networks
Hair & Make Up: AGriff Designs (Abby Griffith, Nichole Eischen)
Cafe: Kahwa Coffee
Bar Product: Premier Beverage
Bar Staff: Timpano Chophouse Tampa
Janitorial Staff: Excel Building Services

“Perfect Attendance Giveaway” at Toyota of Tampa Bay!

On Saturday, June 16th, we were excited and honored to be the ‘day-of’ coordinators for Toyota of Tampa Bay’s second-annual “Perfect Attendance Giveaway”. The dealership celebrates and rewards one Hillsborough County high school senior every year that had perfect attendance.

Toyota of Tampa Bay’s marketing company hired us to be the event coordinators, which included managing the catering, rentals, and on-site contest registration for the new car (and a free MacBook Air laptop for one lucky parent).

Registration began at 10am, however a line started to form by 9:15. Fortunately we were well staffed, and managed to handle the process smoothly. For being early it certainly was a warm day, and guests were hunkered under the little shade available. While more and more registrants arrived, our guests that arrived early enjoyed complimentary hot dogs and other refreshments.

By noon, we had processed all eligible contestants and were ready to start the giveaway. When the first name was called, the student chose a key out of a fishbowl, went to open the car, but alas – no luck. The second name was called, then the third, and so on…

Lucky number seven was Armwood High School graduate Brenna McPhee, who was the winner of a 2012 Scion xD. Toyota of Tampa Bay also paid the sales tax and registration, making the car completely free.

We had a great time up at TOTB, and would like to congratulate all of the Class of 2012!


Bay News 9 - Armwood H.S. senior with perfect attendance wins new car
Fox 13 - Perfect attendance and good luck win Tampa teen a new car
Tampa Bay Times – New car goes to Armwood High School graduate with perfect attendance – Perfect attendance pays off


Client: Toyota of Tampa Bay

Event Planner: Elan Event Studio


Springtime wedding at Tampa Bay Watch!

It’s not everyday that we get to ‘marry off’ one of our own, but on April 14, Rachael (one of our Wedding Planners) walked down the aisle with her then-fiance, Seth. While the couple always maintained the same vision for their wedding – a fun, relaxed atmosphere for friends and family, Rachael’s experience with planning weddings for Elan came to great assistance with making it a reality.

The weather at Tampa Bay Watch was perfect, sunny with just a slight breeze coming in from the Gulf. While Rachael and her three bridesmaids got ready, Seth and his groomsmen were having fun and taking photos at Fort De Soto Park. After the photo shoot, the boys loaded in a friend’s boat and made the ten-minute trip up to the docks at Tampa Bay Watch, catching the attention of the wedding party who waited nearby.

After a quaint ceremony officiated by a family member, guests headed for cocktail hour on the lawn where games like corn hole, bocce ball and an Ultimate Frisbee inspired game called ‘Sticks’ could be played. The couple is notorious for being laid-back, and the relaxed atmosphere really showcased their personalities.

During the reception, guests enjoyed a great plated dinner and ice cream bar by Delectable Fine Catering, while watching a breathtaking sunset fade over the water. All of the guests also enjoyed taking hundreds of funny photos in the Fotobox using homemade and company-provided props. Friends and family danced the night away and continued the party at the Alden Beach Resort and Suites the next day…


Clients: Rachael & Seth

Planner: Elan Event Studio

Venue: Tampa Bay Watch

Food and Beverage: Delectables Fine Catering, Inc

Photographer/Videographer/DJ: Celebrations of Tampa Bay

Chair Rentals: Rent All City

Lounge Furniture: Extravaganza Productions

Makeup: Destiny and Light Hair and Make Up

Hair: Salon Shari

Wedding Dress: The Perfect Dress

Bridal Jewelry: Anglo Couture

Uplighting: Bay Stage Lighting

Linens: Linens by the Sea

Transportation: Ambassador Limo

Photobooth: Fotobox

Floral/Seating Chart: Royal Events and Services

Mens Ware: Sacino’s Formalwear

Table Numbers: Every Last Detail

7th annual Taste of South Tampa!

A few weeks ago, we were excited to again coordinate the Taste of South Tampa! This annual event, sponsored by the South Tampa Chamber of Commerce, brings hundreds of foodies to Hyde Park Village for an afternoon full of entertainment, food and beverage. Proceeds from the event benefited the Humane Society of Tampa Bay and the chamber’s ‘Michael J. Cruz Fund’.

The seventh year welcomed 29 restaurants who competed for the title of “Best of the Taste of South Tampa”, while complimentary beer was provided by Heineken Light and wine by Barefoot; entertainment was provided by local favorite, 10th Concession. While all of the restaurants were absolutely spectacular, first place went to In Bloom Catering, followed by GrillSmith, and the neighborhood new-bee, Justhai, receiving 3rd place.

Overall, the event was a huge success and raised a great amount of money for both charities. The Humane Society was a pleasure to work with, and we have to give them special thanks – as well as the dozens of volunteers who donated their time to ensure a smooth event. Stay tuned, the Taste of South Tampa will be back in April 2013!


Client: The South Tampa Chamber of Commerce

Event Planner: Elan Event Studio

Beneficiaries: Humane Society of Tampa Bay & The Michael J. Cruz Fund

Venue: Hyde Park Village

Tenting: Harold’s Rental

Generators: Discount Equipment Rental

Ice: Alpine Ice

Restrooms: T&M Portable Restrooms

2012 Gasparilla Int’l Film Festival – Closing Night Party

It’s the party that people always talk about, and is definitely one of our favorites to plan…

This year’s Gasparilla Int’l Film Festival Closing Night Party was off the chain – as usual. Thankfully, we were able to use the S.H. Kress & Co. Building in downtown Tampa again. The historically designated building has been vacant since the early 80s, and offers no electricity, running water or working restrooms. Pre event, we once again had to make some structural changes to the building to bring it up to conditions set in place by Tampa Fire Rescue.

Being the gluttons for punishment that we are, we decided to take the task on again – including the ordering of generators, restroom trailers, and enough decor to fill an empty 10,000 square-foot lobby. It was important for us to create a new feel to the party, especially since it’s the same venue as last year’s Closing Night. We decided on an indie/glam-rock theme, which we stuck with throughout the entire experience.

In the interest of keeping it industrial, the walls of the building, while beautiful and ‘historic’, were lined with chain-link fence panels from end to end, and bike-rack barricades were used to separate the VIP seating areas. LED uplighting warmed the space, but probably the coolest piece of equipment was Bay Stage Lighting’s new LED-wall panels, which allowed us to project images, patterns – pretty much anything behind the stage (see the pictures, it’s cool!).

We finished off the stage with some very neat chain drape we saw at The Special Event convention earlier this year in Tampa. We prefer to have a DJ as entertainment for these types of events, but having him set up on stage was just too simple. Since the building boasts 28′ ceilings, we decided to rent a scissor lift for the DJ to spin from, which further added to the grit and style that we were looking for.

Aside from the standard decor that we chose, our friends Matt & Amanda from MMD Events, did an excellent job decorating with furniture and floral arrangements. They wove flowers throughout the fence, giving the industrial feel a touch of softness while adding the special touches that MMD is famous for. Their gorgeous lounge furniture also came in useful for filling up our VIP seating areas. Rounding off the special touches were artist Dawn Hunt, who sketched and painted festival sponsor’s logos on a portion of the walls, as well as Stephen Palladino, who used his tagging skills to graffiti on walls and the entrance doors. Food stations featured a pad-thai inspired noodle dish, a nacho bar, and a fantastic desert spread provided by Good Food Catering.

Guests danced the night away to the spinnings of DJ Fresh, and also enjoyed their complimentary GIFF laser pointers, which became beneficial when special effect smoke began to fill the room, giving a hazy – yet very cool added sense of mystery…

After all was said and done, we were thrilled at the outcome of 2012′s Closing Night Party. Our guests had a great time, as did our festival staff and volunteers whom were invited as a ‘thank you’. We couldn’t have done it without the film festival volunteers, as well as our vendors and partners on the event.


Client: The Gasparilla International Film Festival

Event Planner: Elan Event Studio

Venue: S.H. Kress & Co.

Lighting: Bay Stage Lighting

Decor: MMD Events, Rent National, Dawn Hunt, Stephen Palladino

Entertainment: DJ Fresh, Event Show Productions

Photography: K&K Photography

Restrooms: Royal Restrooms of Florida

Beverages: Sobieski Vodka, Stella Artois, Red Bull


2012 Gasparilla Int’l Film Festival’s “Reels on the Rooftop”

As mentioned earlier in the post for GIFF’s Opening Night, the Elan team was thrilled to get to organize some new and original events for the Gasparilla Film Festival. One of the most interesting, in our opinion, was a “pop-up” drive-in movie theater.

Scouting a location was probably the most difficult part of the process. We originally hoped to have it somewhere in downtown Tampa, but due to many scheduling conflicts with other events, we were glad when our friends at Hyde Park Village were willing to host us on one of their parking garage rooftops.

After putting together the basic ideas on our end, we called our good pal, Greg Utley, with Bay Stage Lighting. Needless to say, he was just as excited as we were about the idea. He brought to our attention the some new technology – the LED wall. A series of panels attach together to project an image of any size, and can be fed video by something as simple as a laptop’s video-out port.

The only other issue was how to hang the massive LED-wall, which ended up being 12′ tall by 24′ wide when all was said and done. It was important that cars in the back rows could see it, so it had to be mounted at least eight feet off the ground. Of course scaffolding would have been the most common thought, but a heavy-duty construction crane seemed so much more fun…

After all was said and done, it was time to set up the event. As most Floridians know, our weather can be quite unpredictable – and of course it began to rain early in the day. Our relentless crew worked tirelessly through the wind and rain, and completed the setup. Thankfully around 4pm, the rain let off and we decided to keep the event as scheduled.

We opened the rooftop at 7pm, and were quite thrilled to have what seemed to be a rush. By 8:30pm when the movie started, we had approximately 40 cars on the rooftop, 50 walk-up guests, giving us a total of around 200. Guests enjoyed snacks provided by a hot-dog cart, and could also indulge in beer and wine – proceeds of which benefited the film festival.

In true ‘drive-in’ style, we chose to screen a horror film. The natural answer was John Carpenter’s “The Thing” (1982) starring Kurt Russell and GIFF attendee Keith David. Mr. David and his family happened to be across the street dining at Timpano for a private evening with festival attendees, but ended up coming to the rooftop to see how the event was going. Upon completion of the film, an impromptu Q&A occurred with the friendly end entertaining actor, who also serenaded the audience with a sampling from his new bluesy/lounge CD.

All in all, we and festival staff considered the event to be a hit! Stay tuned, “Reels on the Rooftop” will hopefully be back next Spring…


Client: The Gasparilla International Film Festival

Event Planner: Elan Event Studio

Venue: Hyde Park Village

Production: Bay Stage Lighting, J THOR Productions

2012 Gasparilla Int’l Film Festival’s Opening Night

Unless you live under a rock (or outside of the Tampa Bay area), chances are good that you heard about the Gasparilla International Film Festival, which took place during the last weekend of March. Once again, the Elan Event Studio team was honored to plan and execute all of the festival’s events, which included the traditional parties, as well as some exciting new ones…

To celebrate the kickoff of the sixth annual festival, guests flocked to Tampa Theatre on Thursday, March 29th for the Opening Night VIP Reception. The red carpet and media line hosted festival guests as well as celebrity attendees like Keith David (Platoon, The Thing), Armand Assante (Mambo Kings, Gotti) and GIFF Career Achievement Award winner Chazz Palminteri (A Bronx Tale, The Usual Suspects).

Upon entering the historically-designated lobby, festival guests were ushered into the foyer and invited to enjoy complimentary beer, wine, and food tastings from numerous area restaurants. After 90 minutes, VIP guests were escorted into the theater and the doors were opened for the general admission crowd.

After a short presentation by festival emcee Debra Schrils, whom welcomed the audience, introduced festival board members and sponsors, and presented Chazz Palminteri with his award, guests enjoyed a screening of “Peace, Love, & Misunderstanding”, a new indie flick starring Jane Fonda and Elizabeth Olsen (yes, sibling to the Olsen twins).

After the film, guests were invited to the official after-party at neighboring Fly Bar & Restaurant in downtown Tampa, where they danced and partied until the wee hours of the morning. Special thanks to Fly Bar for hosting us once again!


Client: The Gasparilla International Film Festival

Event Planner: Elan Event Studio

Venues: Tampa Theatre, Fly Bar & Restaurant

Restaurant Partners:
Bernini of Ybor
Ciro’s Speakeasy & Supper Club
Green Iguana Bar & Grill of Ybor City
Pizza Fusion of Downtown Tampa
Shells Seafood
Sweet Tweets Cakery
Timpano Italian Chophouse

Beverage Partners:
Honest Tea
Stella Artois
Zevia Natural Soda

May 1, 2012 - 11:53 am 2012 Gasparilla Int’l Film Festival’s “Reels on the Rooftop” » Elan Event Studio - [...] mentioned earlier in the post for GIFF’s Opening Night, the Elan team was thrilled to get to organize some new and original events for the Gasparilla Film [...]